Your shipment files, checked before they go out.

We read the documents in each file, compare them field by field and draft the corrections. An operator sends.

Scope a document check See the use cases

Where the time goes

01
Five to seven documents per shipment

Invoice, packing list, certificates, bill of lading and CMR, checked against each other by hand.
02
Scattered across e-mails

Documents arrive in separate messages and must be matched to the right container.
03
The bill of lading comes last

It is issued last, often for several containers, so discrepancies surface late.
04
Corrections written one by one

Each request to a sender is drafted by hand, with the right document attached.

What we set up

Use cases for this sector

What we can set up for exporters.

4 illustrative scenarios

Illustrative scenarios: what we can set up, not client results.

Document reading and control
Shipment cross-check
Invoice, packing list, certificates and bill of lading compared field by field.
Connected to

A dedicated shared mailbox, plus manual upload for scans.
How it runs
1. Documents are read as they arrive in the mailbox.
2. Consignee, package counts, weights, container numbers and dates are compared.
3. Each file gets a green, orange or red status, with the conflicting documents side by side.
Deliverable

A status per shipment file, with the reason for each flag.
Automation
Grouping by container, then shipment
Scattered e-mails sorted into the right file, merged when the bill of lading arrives.
Connected to

A dedicated shared mailbox.
How it runs
1. Each document is matched to its container number.
2. Container files wait until the bill of lading arrives.
3. The bill of lading merges the containers it covers into one shipment; unclear cases go to a queue.
Deliverable

One complete file per shipment, and a short queue of cases for a person to sort.
Agents
Correction e-mail drafts
One drafted request per discrepancy, with the document to fix attached.
Connected to

Your mailbox, in draft mode only.
How it runs
1. Each red flag names the document and the field at fault.
2. A correction e-mail is drafted for the sender, with the document attached.
3. An operator edits the draft if needed and sends it.
Deliverable

Editable drafts, sent by your operator and no one else.
Automation
Complete-file dispatch e-mail
Once every check is green, the e-mail sending the file is ready.
Connected to

Your mailbox and your recipients per client or market.
How it runs
1. The file turns green when all its documents agree.
2. The dispatch e-mail is drafted with every document attached.
3. An operator reviews it and sends it.
Deliverable

A dispatch draft for every validated file.