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Every client file checked before filing.

We check client documents against your rules, request what is missing and prepare a sheet for your declarant.

Scope a pre-filing check See the use cases

Where the time goes

  1. 01

    The same documents, every filing

    Each customs file means reconciling the same set of documents before anything is filed.

  2. 02

    E-mail, WhatsApp, scans

    Client documents arrive through every channel, in every format, often incomplete.

  3. 03

    Expired documents found late

    A proof of origin past its validity is spotted at the last step, not the first.

What we set up

  1. 01 A pre-filing check on your rules Required documents and tolerances are set per client. Each file gets a status before your declarant starts. Scope a document check Document reading and control
  2. 02 A drafted request to the client Missing, expired or inconsistent documents listed in one e-mail your team edits and sends. Scope an agent AI agents connected to your tools
  3. 03 A preparation sheet for the declarant The checked data laid out in the order your declarant works, ready to verify. Pick your first task Process automation

Use cases for this sector

What we can set up for forwarders and customs brokers.

4 illustrative scenarios

Illustrative scenarios: what we can set up, not client results.

  1. Document reading and control

    Pre-filing check

    Client documents checked against your required list and tolerances.

    Connected to

    A dedicated mailbox and manual upload.

    How it runs

    1. The documents for each file are gathered in one place.
    2. Configurable rules check that each required document is present and consistent.
    3. Discrepancies are shown side by side, with a status per file.

    Deliverable

    A status per file before your declarant starts.

  2. Document reading and control

    Validity check on proofs of origin

    Expired or inconsistent proofs of origin flagged before the file goes further.

    Connected to

    A dedicated mailbox and manual upload.

    How it runs

    1. The issue date and the details on each proof of origin are read.
    2. They are compared with its validity period and with the rest of the file.
    3. An expired or inconsistent proof is flagged red, with the reason.

    Deliverable

    A flag raised early, not at filing time.

  3. Automation

    Declarant preparation sheet

    The checked data laid out for your declarant, who files.

    Connected to

    The checked file, and nothing else.

    How it runs

    1. Once the file is green, the useful data is gathered.
    2. A preparation sheet is laid out in the order your declarant works.
    3. Your declarant checks it, decides and files in your own software.

    Deliverable

    One preparation sheet per complete file.

  4. Agents

    Missing-document request

    A drafted request to the client, naming exactly what is missing or wrong.

    Connected to

    Your mailbox, in draft mode only.

    How it runs

    1. The check lists missing, expired or inconsistent documents.
    2. A request to the client is drafted, document by document.
    3. Your team edits it if needed and sends it.

    Deliverable

    A ready-to-send draft, sent by your team.

Open these scenarios in the full catalogue

Your team stays in control

The tool flags. A person decides.

  • Consistent, ready to validate
  • To be checked by a person
  • Discrepancy found
  • The tool flags missing, expired or inconsistent documents.
  • It prepares the client request and the declarant’s sheet.
  • Your declarant checks, decides and files, as today.

Your filing software stays untouched. The tool flags; your team checks, decides and files.

Related services

Service

Document reading and control

Scope a document check

Service

Process automation

Pick your first task

Service

AI diagnostic and roadmap

Build your AI roadmap

Start with a 20-minute conversation.

Tell us where you want AI to make a difference first. No commitment at this stage.

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